Handling it All

I get asked all of the time, "How do you keep up with it all? Especially in the busy season of summer." While I often feel like my head is spinning with the endless to-do list, I do feel like we have set up a great structure for all four of our businesses to run. 

Whether you are a freelancer with one brand or a few under your belt, here are some tips on how to keep it all together:

1// Self Discipline - Absolutely none of the other words in this blog matter without self discipline. When you run your own business, you simply have to be self-motivated. I laugh when people say "it must be nice to write my own schedule." It is nice and sometimes has its perks, but it also means that I have to be real with myself when it is time to rest and when it is time to continue the hustle. 

2// Work Smart - Creating an efficient structure around the studio has greatly helped with our workflow and the production time that it takes after a shoot is complete. Time management is essential (along with self discipline as noted above) and structure (yes, and all those google docs) really help our studio go-round. We try and stay focused, yet flexible with our work days. Lets break this down a bit:

• Focus - Our production deadlines and turnarounds are quick. When I am working on a job, I definitely focus on the edit immediately afterwards. I like to turn around complete editorial projects in 1-2 weeks and wedding edits in 4-6 weeks. A strict timeline like this helps us to stay on top of the work and our clients' deadlines, but it also allows us to not get buried in production. I like to work in the present and not feel like I'm behind. This is challenging sometimes, because the various distractions in our lives (the internet, social media and phones) are just waiting to pull us away from the hustle. We're not perfect, but we do try and stay focused. 

• Flexibility - Every day around here is truly different. We stay very flexible within our structure, so should a meeting, new job, or urgent deadline happen, we can accommodate accordingly with our clients. It is a WIN when we leave the studio feeling entirely accomplished. But we also know how those days go when you come into the studio, your internet is down and you need to re-think ALL the things you were going to get done that day. 

3// Build Your Team - Whether it's bringing help into your business through an intern, hiring your first employee, or simply outsourcing certain areas, building your team is essential to your sanity and your growth. Here is some of the roles we have to make our business happily function: 

• Editor: Outsource editing, both weddings, editorial and commercial work 

• Studio Manager: Social media support, behind the scene work and special projects. 

• Bookkeeper: We meet once a month to reconcile our books and pay taxes.

• Photographers: All independent contractors full of talent to help assist and to lead our Rivets team. 

• Producer + Agent : Our agent is pounding the pavement every day to show our latest work, while our producer helps write estimates and produce commercial shoots.

• CPA: For help with all those taxes and corporate filings every year, while also assisting with financial planning. 

• Lawyer: I am going to say this once, if you have a business, please, please, please invest in a good business lawyer. It matters to protect yourself and your business. Creating strong contracts and having someone to bounce legal advice off of when needed, is essential. 

4// Communication - Our team is in constant communication with each other. During our busy season, we are all very clear in communicating about how everything is going. Whether it is one of my own shoots that I need assistance for, or a Rivets shoot where I need to give support to our team, it is incredibly important for me that all of our team feels supported. If our team is happy, our clients are definitely happy, so that is a major priority for me. We have a monthly email that goes out to our crew as well, keeping everyone up to date! 

5// Know When To Take A Break - Work hard, play hard. Some work days for us are 15 hours. others are 2 hours. We know when we need to push it and we also know when we need a break. As the owner of this operation, I need to often remind myself that a break is necessary. When we rest, we refuel, and are ready to go for all of our clients! 

6// Give Yourself A Boost - Seriously, everyone deserves more high fives in life. Yoga is a luxury for me, so I make the effort to get there when I can. Earlier this year, I also set aside two whole weeks for myself in Tulum, Mexico -- just to relax. This was the first time in 10 years that I had done such a thing and now I am a believer. 

7// Look Ahead - I keep a quote on my phone as a reminder that says, "Be Proactive, not Reactive." I love this quote; it reminds me to always look ahead and think about what is next. A lot of our job is reacting to others' requests. We could spend ALL day taking care of others, and though that is an important part of our job, we also have to look at the big picture of the work we are doing and make sure we are happy. We need to make sure we are pushing into areas that are inspiring to us and helping us grow. 

8// Have Fun -  My work is my life, but I also have a life outside of work. I feel so very grateful to wake up every morning and be SO excited about going to work. I am surrounded by THE most amazing artists, clients, and freelancers who I am lucky enough to collaborate with on a daily basis. The longer I do this, I am slowly but surely finding a balance between my work life and personal life - both of which are amazing. It's so important to let loose and have some fun. For me, there is nothing better than booking a plane ticket and seeing the world! 

I know a lot of these tips might be common sense; however, as I kept getting asked this question about "how I manage it all?", I realized this: 

The secret to 'doing it all' is that there is no secret. You just actually have. to. do. it. You have to wake up every morning with that self discipline, determination, and desire to pursue the dream. 

It also takes way more than just yourself. It take the support from those around you to help realize the dream every single day. 

So, find your people. They will be your greatest asset. 

And then figure it out.

Little by little.

And then one day you wake up and realize you are 'doing it all' and absolutely living the dream.

LOVEe 

Group Consults // March 2016

During the months of March, April and May, we are offering Group Consults in our studio. (You can find details here + sign up for future dates.) March marked the first round of these full-day workshops and it was a great success! 

This month, we came together with three freelancers - one graphic designer, one ghostwriter and one wedding photographer. Collectively we went over some hot topics that effect all of our industries, then we broke off into individual sessions for more in-depth critique and goals. 

I am personally very excited to see the idea of Group Consultations work out. There are so many of the same struggles and victories that we share as freelancers, no matter what industry we are in. It is also very cool to see different perspectives and approaches to each industry and the possibilities of crossing over. 

Some of the common ideas that we talked through were: 

• Social Media Marketing + Strategy

• Having a Healthy Relationship with Social Media

• Business Structure (specifically with time management and taxes)

• When to say No and When to say Yes to projects

• Strategy to go 100% Freelance

• Creating for your Dream Client

• Branding

We are currently offering two more Group Consults this Spring - on April 22nd and May 20th. Each day is limited to three freelancers, so make sure and reserve your spot quickly!

The investment for a Group Consult is $650/day (a $1200 value). These days begin at 9am and wrap at 4:30pm, so you get a full day of inspiration! 

Creating Goals + Doing the Work

As we look into 2016, a lot of us will be looking back upon the last year - everything we accomplished to everything we didn't and we will also make a list of dreams we still want to achieve. I think goals are great. Many times in my life, I have written out lofty ideas that have somehow manifested themselves far sooner than I could have ever imagined (You can check out a recap of this year on the Photogen Inc. blog).

I wanted to touch on a topic that is often missed at this time of the year: Doing the Work. 

I've had countless conversations this year about 'What it Takes' to be successful in a world where it seems like every where you look, everyone else is having BIG things happen. It could be their epic breakfast or celebrating they got their laundry done - let alone all of the creatives boasting about their projects and ALL the work they have (guilty). My point is that it can be overwhelming - to see everyone else posting these big, exciting things and you might feel - how do I get all of that? Why isn't my success happening faster? It seems like it is instant for everyone else. The truth is that instant success is actually a myth.

Yes, some people are lucky and I am very happy for those who have the actual 'instant' success. But behind every successful person who is building something for the long haul, I would like to argue that before all of those sweet gigs, behind all of the social media attention, and before they truly made money in their business - they did the work. 

They worked two jobs. They put in the late nights and early mornings. They networked. They fostered relationships. They made phone calls. They were praised and they were called not good enough. They were challenged and they learned how to thrive in that. They showed up every day to create. They made the work - no matter what other people might think of it. They learned to listen to people's opinions, but they didn't put their self worth in that. They asked the hard questions. They took the risks. They were tired. They had to take a break. They chose to still do the work after rest. They discovered themselves a little more each day and they began to understand the purpose of their passion. 

They put in their 10,000 hours. 

They did the work. 

It is such a simple idea, but one that many freelancers, creatives, and small business owners forget all too easily. A lot of the big success comes from the tiny victories. It comes from actually sitting down, being focused, and doing the work. It comes from the dedication of practicing your craft and knowing why you are doing what you love. 

So, this year, as you make your goals for 2016, I encourage you to definitely list out your goals - and dream big. But also spend some time thinking and planning how you will work towards these goals. What are the small steps you will do to make sure you are making progress? 

Who are the people you will surround yourself with? How can you plan out your days to be more efficient? What do you need to cut to create more space and allow yourself to grow? What little thing will you do for yourself to make you happy?

I would also like to acknowledge that your daily to-do-list is very different from setting your goals. Your Goals should be the big picture and your to-do-list is a daily list of attainable actions that drive productivity towards your current projects and those big picture ideas. 

I'm a big list person and last year, I started using the Momentum App as my google homepage. It allows you to set your intention for the day, manage your to-do-list, and even gives you an inspiring quote and a pretty picture. I can't tell you how many times I have gone to open Facebook and am reminded of what I actually HAVE to do. It keeps me on track and has been a lovely tool. 

Hell, buy yourself a fresh new notebook, clean your office and post those goals on your wall. Look at them often and I bet you will be pleasantly surprised in just how far you have come in a few months! 

Here is to the New Year and all of the exciting things to come!